4 File commands menu       `            @        @ AAAAAAAAAA                                   2    4.  The File Commands Menu.      4.1     Introduction.      The File Commands Menu contains commands for the manipulation of     all types of KeySoft files.  It can be selected from the KeyWord     menu.  If you are not already there, start from the KeySoft Main     Menu and press W.  Then, to select the File Commands menu,     	 press F.  
           KeySoft prompts:  "File Commands Menu"     
 The options available are as follows:      DIRECTORY.Enables you to check all the files and    subdirectories that a directory contains, and to    create new subdirectories.      COPY FILE.Allows files to be copied from disk to disk.      ERASE FILE.Allows any file, or empty directory, on disk to be    erased.      RENAME FILE.Allows the name of a disk file to be changed.      PROTECTION.Allows you to protect or unprotect any file on    disk.  Once a file is protected, it cannot be    accidentally erased or altered in any way without    first unprotecting it.      TRANSLATE FILE.Allows the format of files to be changed from     KeySoft to MS-DOS, WordPerfect 5.1 or   ! WordPerfect 5.1+, and from these formats into   " KeySoft.  #   $ 4.2     Filenames and Directories.  %   & The File Commands Menu allows many different operations to be    ' performed on KeySoft disk files.  All these operations require    ( the appropriate drive letter, directory name, and the names of    ) each file to be specified.  *   + Before discussing these operations, it is appropriate to discuss    , the terminology and conventions relating to filenames,    - directories and disk drives.  A short tutorial on selecting,    . reviewing, and creating directories is provided in Appendix H.  /   0    4.2.1   Filenames.    A file is the primary unit of storage on your computer.  A file    enables KeySoft to distinguish one collection of information from    another.  For example, when you use KeyWord to write a letter,    you store the letter in its own file. Every file has a name,    which generally indicates what type of information the file    contains.  A Filename can include letters, numbers, or spaces up    to a total length of 25 characters.  You can use either upper   	 case or lower case letters and punctuation but you may not use   
 asterisks or question marks in a filename.  As the number of    files on disk can be very large, you should make your filenames    long and descriptive rather than brief. Before long, there will   
 be hundreds of files on your computer. This can make it difficult    to locate specific files - just as it would be difficult to find    a particular knife if you stored all the items in your kitchen in    one large box.    4.2.2   Directories.    Storing groups of files in different directories makes files    easier to find.  For example, if you write lots of letters it    would be helpful to store these in a single directory named    LETTERS.  Then, if you ever need to locate a letter, you know    where to look.    Directory names can be up to 8 characters long.  The name cannot    contain spaces, commas, backslashes, periods, asterisks or    question marks.    4.2.3   The Current Directory.     Directories would be hard to use if you didn't know which one you   ! were in.  How, you might ask, can you be "in" a directory? Think   " of your computer as a house.  When your computer is off, you are   # outside the house.  When you turn your computer on, you step into   $ the house.  As long as you are in the house, you are in one of   % its rooms and can easily find the items in that room.  In the   & same sense, as long as your computer is on, you are in a   ' directory and can easily find the files in that directory.    ( KeySoft indicates which directory you are currently working in by   ) announcing the directory name. *  + The directory you are in is called the current directory. Knowing   , which directory is current helps you find files and helps you   - move from one directory to another more easily. .  /    4.2.4   Sub Directories.    Directories can contain other directories.  A directory within    another directory is called a subdirectory.  By creating    subdirectories, you can better categorize your files.  For    example, suppose you have 75 letter files in your LETTERS    directory.  If you are looking for a particular letter and cannot    remember the name of it, you would have to search through the    names of all 75 letters.  You can avoid this problem by creating   	 subdirectories in the LETTERS directory and storing the files in   
 the appropriate subdirectory.  For example, you could create    subdirectories called PERSONAL, BUSINESS, and CLUB.   
 If you are new to computers, it is recommended that you work    through the tutorial contained in Appendix H.  In the meantime,    continue working through this chapter to gain an appreciation of    KeySoft's various file and directory manipulation procedures.    4.2.5   The Root Directory.    Strictly speaking, all directories are subdirectories, except for    one, which is called the root directory.  In this manual, the    term subdirectory is used only to emphasize the relationship    between two directories.  The root directory is the starting    point from which all other directories branch out.  The root    directory does not have a name.  Instead, it is represented by a    backslash.  When the root directory is the current directory,    KeySoft simply announces its name as backslash.    Because the root directory is the basis for all other    directories, you cannot delete it.  Avoid unnecessarily storing    files in the root directory.  There is a limit to the number of     files and directories the root directory can hold. Besides, it's   ! a good idea to get into the habit of using directories to   " organize your files. #  $ 4.2.6   Drives. %  & Just as files are grouped into a directory, so directories are   ' grouped onto a drive.  A disk is generally a piece of hardware,   ( like a floppy drive or a hard drive, but may also be electronic   ) memory.  A drive is named by a single letter.  For example, a   * floppy drive may be the A drive, while the hard drive may be the   + C drive, although these can vary on different computers. ,  - Section 4.3.1 discusses how to review the descriptions whenever   . you need to select a drive. /  0    4.2.7   Paths and Directory Trees.    A path is the course that leads from the root directory of a    drive to the file you want to use.  For example, suppose that    drive C has a directory named KEYNOTE off the root directory. The    KEYNOTE directory has a subdirectory called TEXT, the TEXT    directory has a subdirectory called LETTERS, and this has four    further subdirectories called PARENT, PERSONAL, BUSINESS, and    CLUB.  In the CLUB directory you have created a file called APRIL   	 MINUTES. 
   To access the APRIL MINUTES file in the CLUB directory, KeySoft    must go from the root directory through the KEYNOTE, TEXT and   
 LETTERS directories to the CLUB directory.  This is the path to    the APRIL MINUTES file.    KeySoft would speak this path as    C:\KEYNOTE\TEXT\LETTERS\CLUB    The first letter and colon (C:) represents the drive.  The first    backslash (\) represents the root directory.  The second, third    and fourth backslashes act as separators between the subsequent    directory names.    The root directory may be thought of as the parent of the KEYNOTE    directory.  Similarly, KEYNOTE is the parent of the TEXT    directory, TEXT is the parent of LETTERS, and LETTERS is the    parent of the CLUB directory.    KeySoft's directory structure has been designed so that you may    easily move through the directory hierarchy.  The techniques for     doing this are explained in Section 4.3, Reviewing File   ! Directories. "  # 4.2.8   Checking the Spelling of Directory or File Names. $  % Whenever a filename is spoken in a prompt or directory, you may   & check the exact spelling of the name by pressing READ with REPEAT   ' (Function Key 2).  You can also check the spelling of directory   ( names or subdirectory names by using this command when a   ) directory name is spoken in a prompt or directory list. *  + 4.2.9   Jump to Filenames. ,  - In file directories, entering any letter on its own jumps to the   . first file beginning with that letter.  Files are arranged in   / alphabetical order.  If you enter a letter for which there is no   0 corresponding file entry, KeySoft will beep and repeat the last   1 prompt.  2  3    4.3     Reviewing File Directories.    Usually, the purpose of moving around a directory hierarchy is to    select a specific directory and to identify a file or files    within that directory.    First the drive containing the directory must be defined. Then    the path to the desired directory must be selected. Finally, the    names of any KeySoft-type files located in the selected directory   	 may be reviewed.  KeySoft separates these operations into three   
 distinct phases to simplify the process of selecting the    directory and reviewing the files.  As mentioned earlier, a short    tutorial is provided in Appendix H, which will assist you to   
 fully appreciate the steps involved.    4.3.1   Selecting the Drive.    To  select  the  File  Directory  option  from  the  File   Commands Menu, press D.       KeySoft prompts:  "Directory of Drive?  Press ENTER for                       (default)"    Press ENTER  to select  the  default drive,  or   type the   required drive letter and  press ENTER.    Alternatively, a   list of      drives  is available.    Press RIGHT  ARROW,    and KeySoft will  prompt:     "Drive  list".    You  may   then  use RIGHT and LEFT  ARROW to  review the  list of    drives and their descriptions.    Press  ENTER  to  select   one,  and KeySoft will announce  the disk  name if  it is  a    floppy disk.     KeySoft then prompts:  "Directory Name? Press ENTER for  ! (current)", "  # where "current" is the full path name of the current  $ directory. %  & 4.3.2   Selecting the Directory. '  ( To select a Directory Name at this point, use any one of the four   ) methods listed below.  Pressing ESCAPE at any point will return   * you to the "Directory of Drive" prompt. +  , Method 1:  Press ENTER to select the current Directory. -  .       KeySoft prompts:  "Directory of (pathname)". /  0 You have now selected the directory you wish to review.  The  1 next step is to review the list of KeySoft type files  2 contained in the directory, as described in Section 4.3.3.  3 below. 4    Method 2:Type a subdirectory path name and press ENTER.  For   instance,    type \  to select the root directory.    type \KEYNOTE  to select the KEYNOTE subdirectory.   	 type \KEYNOTE\TEXT\LETTERS\CLUB 
 to select the CLUB subdirectory.    type CLUB 
 to select the CLUB subdirectory of the current directory.    KeySoft prompts:  "Directory of (pathname)", where   "pathname" is the entry that you typed.  If you type a   pathname that does not exist, KeySoft will advise you of   this and give you the option of creating the new path, as   explained further in Section 4.3.5.  Again, you are now able   to review the selected directory as explained in Section   4.3.3. below.    Method 3:Use the RIGHT and LEFT ARROW keys to move forward or   back along the list of subdirectories of the current   directory and press ENTER to make a selection.  When   reviewing the subdirectory list, the first entry in the   list is "Parent", unless you are reviewing the root   directory.    KeySoft prompts: "Directory name? Press ENTER for   (current)".    ! Press ENTER to select the spoken directory, if it is the  " directory you wish to inspect the files of, or use the ARROW  # keys to continue your navigation of the directory structure. $  % Method 4:Press the UP ARROW key to move up to the parent  & directory of the current directory.  Alternatively, you  ' may use the DOS convention and press PERIOD twice,  ( followed by ENTER. )  * KeySoft prompts:   "Directory name? Press  ENTER for  + (parent)", , where "parent" is the full path name  of the parent of the   - directory  just offered.    Press ENTER  to select the  . spoken directory, if it is the directory you wish to inspect  / the files of, or  use the ARROW keys to continue  your  0 navigation of  the directory structure. 1  2    4.3.3   Reviewing the File List.    Following your choice of the directory to be reviewed, KeySoft    again announces the selected directory.  You may now move through    this directory, using RIGHT and LEFT ARROW to move forward or    back.  The name of each KeySoft type file in the current    directory, such as a KeyWord document or a KeyList address list,    will be announced in alphabetical order. Alternatively, enter a    nominated letter to jump to the first filename beginning with   	 that letter.  To return to the "Directory?" prompt, press ESCAPE. 
   4.3.4   File, Directory and Drive Information.   
 Press READ with I at any point in a directory if you wish to   obtain more  information about  the directory  or file whose   name has just been spoken.   The first  message will state   the file type. There are 6 different file types:    KeyWord text, KeyPlan diary, KeyList address, Pronunciation   dictionary, Spelling dictionary, and, Printer.    Assume you have just heard the file name "Frank" as you reviewed    the directory contents.  Press READ with I to hear the following    typical message:    "This is a KeyWord text file.  It was last modified on   Saturday 21 May 1994, at 8:21 PM.  It is 945 characters   long.  It is unprotected".    For a DOS type file, the message is in the form:    "This DOS file was last modified on <date> at <time>.  It is    <n> characters long." !  " You may obtain information about a directory by pressing READ   # with I, when KeySoft has spoken the name of a sub-directory. The   $ message will be in the form: %  & "This subdirectory was created on <date> at <time>". '  ( You may also obtain information about a drive.  To do this, press   ) READ with I at a directory title, such as, "Subdirectories of   * C:\KEYNOTE", or at the announcement of a drive in the drive list.    + The message will be in the form: ,  - Disk name is "Hard Disk". There are X characters free". .  /    4.3.5   Creating a New Directory.    As discussed in Section 4.3.2., Selecting a Directory, it is    possible to type in a subdirectory pathname at the "Directory    Name?" prompt.  If you enter a Directory Name that does not    exist,    KeySoft prompts:  "Directory does not exist.  Create a new   Directory?" 	  
 Press Y  to confirm.   A  new sub-directory  will  now be   created on the disk drive and,   
 KeySoft prompts:  "Directory of (new pathname).    After a new sub-directory has been defined, or an existing one    selected, this becomes the default directory the next time a disk    file command is selected.    When you are creating a new directory, it is only possible to add    one level at a time to the path.  For example, if you wish to    create the directory path \FINANCE\BUDGET, and neither directory    exists, you first have to create the FINANCE directory.  The    BUDGET directory would then be created as a second operation.    4.4     Copying Files.    The Copy File option allows any KeySoft file to be copied to    another directory or disk, under the same name or a different    name.  For example, if the contents of a file are of critical    importance, you should make a second copy to guard against    accidental damage to the disk or inadvertent erasure.    ! Copying is a process of duplicating a file in another location.    " It does not remove the original file. #  $ 4.4.1   Choosing a Source File from Disk. %  & To copy a file, press C from the File Commands Menu. '  (  KeySoft prompts:  "Source drive?  Press ENTER for (default)" )  * Press ENTER to select the default drive as the source drive,  + or enter the required drive letter.  You may also use RIGHT  , and LEFT ARROW to review the drive list, followed by ENTER  - to select a drive. .  / KeySoft prompts:  "Directory name?  Press ENTER for (current)" 0  1    To select a Directory Name at this point, use any one of the    following four methods, as previously explained in Section  4.3.2, Selecting the Directory:    Method 1:Press ENTER to select the current directory.    Method 2:Type the full pathname of a subdirectory on the disk   and press ENTER.   	 Method 3:Use the RIGHT and LEFT ARROW keys to move forward or  
 back along the list of subdirectories of the current   directory and press ENTER to make a selection.   
 Method 4:Press the UP ARROW key to move up to the parent   directory.    After the selection has been made,    KeySoft prompts:  "Source filename?  Press ENTER for                       (default)"    There are three options at this point:      1.Press ENTER to select the default filename.      2.Type the name of the file you require to be copied, and   press ENTER.      3.Use the RIGHT and LEFT ARROW keys to move forward or back   along the directory of file names, and press ENTER to make a   selection.    Prompts for a destination drive to copy to, then follow.     4.4.2   Choosing a Destination File. !  " After a source filename from Disk has been selected as above, #  $     KeySoft prompts:  "Destination drive?  Press ENTER for %                      (default)" &  ' Select the required drive according to  where you wish to  ( copy the file to. )  * The choice of a Destination Directory Name and Filename is made   + in exactly the same way as in choosing the Source Filename, but   , in this case you will be prompted for a "Destination Filename". -  . When a selection has been made copying commences and after a few   / seconds you are returned to the File Commands Menu. 0  1 If the chosen Destination File name already exists in the current   2 directory: 3  4  KeySoft prompts:  "File already exists.  Replace?"	   	   To replace the existing file press Y.  Pressing N or ESCAPE will  	  return you to the File Commands Menu.	  	  4.5     Erasing Files.	  	  To conserve disk space, or to make file management easier, you  	  may wish to erase files or directories you no longer need. The  	  Erase File option accomplishes this.	  	 	 Select the  Erase File  option by  pressing "E"  from the 	 
 File Commands Menu.	  	    KeySoft prompts:  "Erase file from Drive?  Press ENTER for	 
                           (default)"	  	  Choose a Disk, Directory  Name, and Filename  in the same 	  way as choosing  a file  to  copy, (see  Section  4.4.1). 	  When a file has been chosen for erasing,	  	      KeySoft prompts:  "Erase (filename). Sure?"	  	  This is your last chance to abandon this destructive 	  process.	  	  Press Y to proceed to erase the file or N otherwise.	  	  NOTE:  Protected files cannot be erased until they are first  	  "unprotected", as in Section 4.7.  In addition, files on a floppy  	  disk cannot be erased until the physical write protection is  	  disabled.  On a 3.5 inch floppy disk, move the write protection  	  tab to the "unprotected" position.  On a 5 inch floppy disk,  	  remove the write protection tab.	   	 ! The Erase File option may also be used to remove unwanted  	 " directories from a disk.  Before a directory may be removed, all  	 # files within the directory must be erased.	 $ 	 % Select the directory you wish to  remove in the usual way 	 & and press ENTER.	 ' 	 ( KeySoft prompts:  "There are no files in this directory. Erase	 )              "name" directory.  Sure?"	 * 	 + If the directory is not empty, KeySoft will not allow it to be  	 , deleted, but you can select files within the directory to be  	 - erased.	 . 	 / 
   4.6     Renaming Files.
  
  A disk file can be renamed by using the Rename File option.
  
  Press R to  select the Rename  File option from  the File 
  Commands Menu.
  
    KeySoft prompts:  "Rename File on Drive?  Press ENTER for
                       (default)"
 	 
 
 Select the file in    the same  way as in  copying .   Once  
  a file has been selected,
  
 
        KeySoft prompts:  "Enter New Filename"
  
  Type in the new name  and press ENTER.   The name will be 
  changed immediately and you will be  returned to the File 
  Commands Menu.
  
  4.7     Protecting Files.
  
  Files may be protected against accidental erasure.  Once a file  
  is protected, it cannot be erased without first removing the  
  protection.  This protection scheme is not completely foolproof,  
  since formatting a disk will remove its entire contents  
  regardless of file protection.  For floppy disks, only protection  
  of the entire disk with the write protection tab can prevent  
  formatting.  The main purpose of protecting files is to avoid  
  accidentally erasing them or copying over them with a new file.   
  It also protects against alteration in KeyWord's EDIT mode.
  
  To select the Protect File option,
   
 ! Press P from the File Commands Menu.
 " 
 #  KeySoft prompts:  "Protect File on Drive?  Press  ENTER for
 $                      (default)"
 % 
 & The required file  is then  selected in  the same  way as 
 ' choosing a file  to copy, erase  or rename.   Once a file 
 ( has been selected,
 ) 
 *    KeySoft prompts:  "(Filename) is unprotected"
 + 
 , or protected as appropriate.
 - 
 . Press P to protect, or U or ENTER to leave unprotected.
 / 
 0        KeySoft prompts:  "File Commands Menu"
 1 
 2 Repeat this process to protect or unprotect other files in the  
 3 directory.
 4    4.8     Copying, Erasing or Protecting Groups of Files - Wild    Cards.    Often it is useful to be able to copy a group of related files    between disks.  For instance, you may wish to copy all    correspondence with a particular person or company onto a disk    under a common directory name.  You could do this by copying each    file one at a time, which would be slow if there were more than 2    or 3 files. 	  
 To solve this problem, KeySoft allows the use of "wild card"    characters to specify a group of files with related filenames.   
 Two "wild card" characters may be used.  The asterisk (*) is used    to define all files which include a particular group of    characters.  For example:    The filename  SCIENCE*  would apply to all of the following                                files:    SCIENCE NOTES - JAN  SCIENCE  SCIENCE3    The filename *  would include all files in a directory.    A question mark is used to substitute for any single character.     For example:    The Filename  NOTES? would apply to all of the following                                files:     NOTES1 ! NOTES2 " NOTES3 #  $ To Copy, Erase, or Protect a group of related files, you simply   % include the appropriate wild card characters in the filename   & entered at the "Filename?" prompt. '  ( For example, to copy the previous three filenames which include   ) the word SCIENCE, at the "Filename?" prompt for the file to copy   * from, you would type: +  , SCIENCE*  -  . and press ENTER.  KeySoft will prompt for "Drive Name?" and   / "Directory Name?"  There is no "Destination Filename?" prompt,   0 because the files are always copied with the same names if wild   1 cards are used. 2  3    Wild cards cannot be used when copying from within the same disk    directory, as files may not be copied over themselves.    It is possible to copy all of the files of a particular    sub-directory to another directory in one operation, by typing an    asterisk in place of a filename.  KeySoft will ask whether you    wish to confirm each file individually.    It is not essential that you use any of these techniques. They   	 can save time in some instances, but the more obvious single file   
 procedures may be used to achieve the same ends.    4.9     Translate File. 
   The Translate File option allows a file created by KeyWord to be    converted to the format used by MS-DOS, or by WordPerfect    versions 5.1 or 5.1+.  Files may also be converted from MS-DOS or    WordPerfect into the KeySoft format.  For example, you may wish    to take a file created by WordPerfect 5.1 and convert it to    KeyWord format so that you can use KeySoft to edit and review it.    Selecting the Translate File option causes KeySoft to prompt     with the Translation Menu.  This menu contains two items:     1. Translate a File  2. Set Up Options     Select Translate a File if you wish to translate a KeySoft, DOS    or WordPerfect 5.1 file.  Note that the DOS file format may also    referred to as ASCII format.    Choose Set Up Options if you need to change the default     conversion parameters that KeySoft uses during the translation   ! process.  The default parameters have been chosen to satisfy most   " conversion needs, so they are a good starting point if you are   # unsure of any specific requirements.  These parameters do not   $ apply to conversions between KeyWord and WordPerfect formats.    % Changing the parameters in the Setup Options is discussed in   & Section 4.9.3. '  ( To initiate a file translation, press T from the Translation   ) Menu, or press the RIGHT and LEFT ARROW keys until "Translate a   * File" is announced, and then press ENTER. +  , Reminder: To obtain the Translation Menu, assuming you were   - starting from the Main Menu, you would need to press W to select   . the KeyWord menu, F to select 
   the File Commands menu, and then T to obtain the Translation  
  Menu.  For the Translate File option, press RIGHT ARROW and then  
  ENTER.
  
    KeySoft prompts:  "Translate a KeySoft, DOS or WordPerfect
                                 file?
  
  KeySoft is asking what type of file you wish to translate from.   
  If your source file is KeySoft, press K.  For a DOS file press D.   
 	 For a WordPerfect file press W.  We will now discuss each of the  
 
 possible options.
  
  4.9.1   Translate a Keysoft Source File.
 
 
  Press K  at  the prompt, "Translate a KeySoft, DOS or 
  WordPerfect file?
  
     KeySoft prompts:  "KeySoft file to translate?
  
  Either type a file name and press ENTER, or to review the 
  file directory, press the RIGHT ARROW key.  To change the 
  current drive or directory, press CONTROL with D.
  
     KeySoft prompts:  "Translate to a DOS or WordPerfect 5.1
                         file?"
  
  KeySoft is asking  what file  type, or format  the target 
  file is  to  be.    For a  DOS  file,  press  D.   For  a 
  WordPerfect 5.1 file press W.
  
         KeySoft prompts:  "Destination Drive?"
  
   Press the appropriate destination drive letter and select 
 ! the directory and DOS or WordPerfect destination filename in 
 " the usual way. 
 # 
 $ A DOS or WordPerfect filename must be in the form of a name up to  
 % 8 characters long, followed by an optional 3 character extension  
 & separated from the name by a period.
 ' 
 ( If the chosen destination file already exits, KeySoft will ask if  
 ) you wish to append or replace the existing file.  Press A, to  
 * append your translated source file to the end of the existing  
 + file.  To replace the existing file, press R.
 , 
 - After a few seconds,
 . 
 /        KeySoft prompts:  "Translation Menu" 
 0 
 1 The KeySoft document has now been translated into the selected  
 2 format and  copied onto the disk in the specified drive. 
 3 
 4    4.9.2   Translate a Dos or Wordperfect Source File.    This option allows a file created in an ASCII or WordPerfect 5.1    or 5.1+ format to be converted into a KeyWord file, for reading    or editing in KeySoft.    At the prompt,  "Translate a KeySoft,  DOS or WordPerfect   file?"   Press  D for  a  DOS  source file,  or  W for  a   WordPerfect source file.  	  
 KeySoft prompts:  "Source Drive?  Press ENTER for (default)"     Press the appropriate  source drive letter, or use RIGHT and  
 LEFT ARROW to review the drive list.   For example, if the   source document is on a floppy disk, you might select "A".    Then respond to KeySoft's prompts to select the required   directory, and the DOS or WordPerfect source filename.       KeySoft prompts:  "KeySoft Destination file name?"    If the chosen destination file already exits, KeySoft will ask if    you wish to append or replace the existing file.  Press A, to    append your translated source file to the end of the existing    file.  To replace the existing file, press R.  After a few    seconds,            KeySoft prompts:  "Translation Menu"     The DOS or WordPerfect 5.1 file has now been translated to    KeySoft format and copied to the named file.    4.9.3   Translation Set Up List.    ! This list of parameters defines how the file translation process   " is performed.  These parameters do not apply to file translations   # involving WordPerfect files. $  % Press S  from the  Translation Menu  to enter  the Set-Up  & List. '  (     KeySoft prompts:  "Translation Set-Up List". )  * You can review the list with the ARROW keys and enter new + values if required.  It is important to note that all new entries   , in the Set-Up List must be followed by the pressing of the ENTER   - key. .  /  KeySoft prompts:  "Use of End Of File character?  Currently 0                         On". 1  2 The options here are N to switch it on or F to switch it  3 off.  This option determines whether the ASCII end of file  4 character (1AH or ^Z) is inserted    after the end of the text.  The selection is used for file    translations in both directions.    Enter new setting and  press ENTER, or  press RIGHT ARROW   key to move on.     KeySoft prompts:  "Use Line or Paragraph format?  Currently                         Line".   	 The options here are P for paragraph or L for line.  This 
  determines the way that lines are terminated during translation.     If the Line option has been selected, a carriage return is    inserted at the end of each line.  If the Paragraph option is   
 selected a carriage return is inserted only at the end of each    paragraph, giving a line that is effectively as long as a    paragraph.  The Line option is usually best if you wish to    maintain the same format following translation.  The Paragraph    option is most suitable when translating for a word-processing    program, as it allows the text to be easily reformatted if    required, following translation. The selection is used for file    translations in both directions.    Type a new setting and press ENTER,  or use RIGHT  ARROW to   move on.      KeySoft prompts:  "Use of Line Feed Characters? Currently   On".    The choices are N to switch on or F to switch off.   This option    only affects KeySoft to DOS translation.  It determines whether    line feeds, if present, are added after every carriage return    inserted during translation.     ! Type a new value and press ENTER, or use RIGHT ARROW  to move on.  "           KeySoft prompts:  "End of List"  #  $ You can use LEFT ARROW to move back along the list to  check all   % values.  &  ' Press ESCAPE key when  you have finished reviewing  the   ( Translation settings.  If you have made changes,  )  *         KeySoft prompts: "Confirm changes?"  +  , Press Y to confirm you wish to adopt the new settings, or -  press N to revert to the original settings.  .  /         KeySoft prompts:  "Translation Menu" 0  1    4.10    Reading the User's Manual From Disk.    4.10.1  General.    A set of files containing this manual is copied to your hard disk    when KeySoft is installed.  It includes a special "electronic    index", which allows direct on-line access to information on any    topic selected from this index. Alternatively, the manual may be    read as a set of KeyWord documents. 	  
 4.10.2  The Electronic Index.    The first method of reading the User's Manual is to access the   
 "electronic index".  To do this, proceed as follows:    Press READ with HELP (F1).    "KeySoft Index" will be announced.  Use the LEFT and RIGHT   ARROW keys to move through the index.  You may also press   any letter to jump to  the first item starting with that   letter.    Once the desired item has been found, ENTER to select it.    If the selected item has sub-indexes, repeat the selection   procedure.  KeySoft will then read the corresponding section   of the User's Manual.    KeyWord reading commands act in the usual way.    To return to the index, press ESCAPE.    To stop reading press, READ with SPACE.    ! To start reading press, READ with G. "  # If you press READ with U, I, or O while reading, KeyWord  $ will skip back one sentence, go to the beginning of the  % current sentence, or advance one sentence. &  ' If you press READ with U, I, or O while not reading, KeyWord  ( will read one sentence back, the current sentence, or one  ) sentence forward. *  +    4.10.3  Using KeyWord to Read the User's Manual.    The User's Manual is a set of KeyWord files, one for each    chapter, so you may read them as normal wordprocessor documents.     To do this, follow these steps:    Step 1.At the KeyWord menu, press E.    Step 2.At the "File name?" prompt, press CONTROL with D. 	  
 Step 3.KeyWord will prompt, "Drive?  Press Enter for C".  Press C to select the hard drive.   
 Step 4.KeyWord will prompt for the directory name.  Select   \KEYNOTE\MANUAL by typing the path name followed by   ENTER, or by using any other method of directory   selection.    Step 5.Use RIGHT and LEFT ARROW to review the file names,   which correspond to the chapters in the manual. When   you hear, "1  Getting Started", for example, press   ENTER to select it.    Step 6.You may now use the normal KeyWord commands to read   this document.      Step 7.To access another chapter, press ESCAPE to move to the   KeyWord menu, and use the same procedure to select   another chapter.  If you wish, you may select the file   containing the Index, use it to find a reference, and   then select that chapter.     End of Chapter 4. !  " 