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TUTORIAL HANDBOOK
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2. Basic functions of a word processor


2.1. Block Operations

NOTE: the size of a text block is unlimited.

2.2. Stylesheets

Before printing out your text, the program requires you to have 
indicated the format of the paper, whether headers and footer 
such as page numbers are required, what line spacing to use and 
what fonts to apply. This will need defining each time you 
create a new document unless you define a Stylesheet and save 
this so it is automatically read in the next time you load a 
document.

Note: the creation of Stylesheets for the most part is a simple 
process and once one is defined it can be applied as frequently 
as required to different documents, which can save you valuable 
time in formatting your documents and can be used each time you 
use the program.

2.3. Inserting Footnotes

Who in scientific or literary circles does not need text 
references with a superscripted number at the bottom of the page 
followed by a short description. With the footnote insertion 
function you can achieve this, all that is needed is to mark the 
required text and it will automatically be inserted at the foot 
of the page.

Note: the main users of the footnote function tend to be 
students, scientists and authors.

2.4 Inserting Graphics

When you have written your document, drawings and charts can be 
incorporated into this which has been created in other drawing 
or painting packages. Futhermore some word processors offer a 
graphic editor, with which such pictures can be created.

Note: if you merely write letters, you will have no need for the 
graphic function. However when compiling business reports for 
your firm you will find this function indespensible as you can 
include charts and graphs to enhance presentation.

2.5. Index Function

For scientific texts one nearly always need an index, where the 
important terms and descriptions with an accompanying statement 
are listed in alphabetical order with their corresponding page 
number. In most good Word processors the user can merely 
highlight the term or word for the index and the program will 
create an index of these automatically when requested.

Note: the main users of the Index function are again like 
Footnotes - students, scientists and authors of special books.
2.6. Macro Function

A Macro is in principle nothing more than a block of text: 
permanantly stored commands which are executed in sequence. One 
such macro inserts the greeting "Dear Sirs" another inserts the 
text "Yours faithfully", this is done with the short-cut key 
combination "SHIFT ALT M" when the cursor is in the correct text 
position.

Macros can save a great deal of time with frequently used 
commands, as they can automate any job (Eg. text formatting, 
saving and printing). The user can enter any key combination 
they like, however the job of creating a macro needs practice 
because each sequence of commands must be understandable so the 
user must be familiar with the program.

Note: the main use of the Macro function is for anybody in the 
business community who frequently corresponds by post and wishes 
their task to be more efficient and automated. Secretaries are 
particularly thankful because this enables them to store 
standard phrases and avoid repeated typing.

2.7. Proportional Fonts, Justification and Multi-Columns

Nearly all word processor programs have so-called Proportional 
fonts: in contrast to the normal typewriter font (Courier) these 
occupy space proportional to the width of the respective letter 
an "i" for instance takes up less space than a "W", this gives a 
more professional looking printout.

Note: these functions of the word processor are only available 
provided the installed printer supports the proportional fonts, 
before you are able to printout the document in this way.

Fully justified means the text aligns itself on both left and 
right margins, in contrast to the normally applied "left aligned 
text" where the text lines can be of varying length. This is 
achieved by reducing the space between single words. Justified 
text can be found in most books and magazines - and is 
indispensable in the newspaper business where multi-columns are 
frequently used as opposed to single columns of text. The reason 
being that it allows text to be distinguished far more easily.

Note: for normal letters it is not necessary to use proportional 
fonts, justified alignment or column settings, however anybody 
who values the importance of professional looking documentation 
will at some time use one of these three functions.

(...)
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