	Avery CD Labels (5692, 8692) with Barcoding.dot
Version 1.51, July 25, 2008

by Chip and Allison Orange
acorange@comcast.net


These are instructions for the use of a Word template (for any version of Word) for producing Avery labels used for labeling a CD/DVD disk, as well as it's jewel case (with both a front spine label and a side spine label).  These labels are Avery part number 5692 (for laser printers) and Avery 8692 (for inkjet printers).  The Word template file works for either type of label.

These Avery label sheets have 2 disks sets of labels on each 8.5x11 sheet.  Each set has a round label for the disk, and 2 long, thin, labels for the spines of the jewel cases.

What's unique about this Word template is that it has a set of macros and data entry screens to make them usable by those with a screen reader, and, functionality has been added to produce barcodes on both the disk label and one of the spine labels to allow identification by a talking barcode reader.  

The talking barcode reader, such as those produced by ID Mate and Scan-a-Can, should allow a visually impaired person to easily identify both a disk and it's jewel case, and of course match one with the other.
In order to use the Word template you must have installed Microsoft Word; the free Word document reader will not work for this usage.

This template contains Word macros.  These are not hidden in any way, and so anyone may inspect these macros to insure themselves of their safe operation.



	Installation:

In order for the macros to be able to run, you must do either of 2 tasks: either place a copy of the template into your Word templates directory, or, set your Word macro security level down from the default of "High" to a setting of "medium".  

In order to place a copy of this template in the correct location with your other Word templates, you must locate the proper directory.  To do so, open the Windows "Run" dialog, and type in the following directory location:

%appdata%\microsoft\templates

Once you press enter or choose "ok", this will cause a Windows Explorer window to open in the correct directory.  You can then copy the template file into this directory.

If you do not know how to open the Windows "Run" dialog, you can do so by either pressing the key combination of Windows+R, or, for Windows XP, choosing the start menu and then choosing the "Run" choice.

Setting the Word macro security level to "Medium" only indicates that Word will ask you if it is ok to run a macro before running it.  It has no other effect.  

In order to set the Word macro security level you must start MS Word.  From within Word you then choose the "Tools" menu, and then choose the "Options" choice.  

A tabbed dialog opens and you should select the "Security" tab.  In this dialog you should select the "Macro Security" button (alt-S).  

This opens another tabbed dialog, and your in the "Macro Security Level" tab by default.  Set the level radio button to "Medium" (alt-M) and "OK" your way out of all the dialogs and close MS Word.



You have now completed the installation.


	Using the Avery Template:



	**Installation**:



You can use the Avery Word Template to create a new document of labels, or to edit a previously saved document of labels.  Either way, you can use it's data entry dialog to change the information within the document, and then you can use the MS Word File | Print option to print the labels.  You do not edit anything within the template directly; the template only holds programs and document layout information Word needs to produce the labels in a separate Word document.

In order to start the programs in the template running to produce a new labels document, you can either double-click it (or press enter on it), from a Windows Explorer window, just as you would do to start any other program, or you can start MS Word and choose the File | New menu choice.  

If you chose the File | New choice from Word, a tabbed dialog will open, and you will be positioned in a list of templates in the "General" tab.  You should be able to navigate this list until you find the "Avery CD Labels (5692, 8692) With Barcoding.dot" choice.  Press enter on this choice to close this dialog and start the programs running in this template.



At this point an "About" dialog should open, describing the template, and giving it's version number and date.  Press enter to select the "ok" button and close this dialog.

You are now in the data entry screen.  



	**The Data Entry Screen**:



This screen has 2 panes of information, one for each label set on the page, plus an "OK" and "Cancel" button.

Complete the information fields and press the "OK" button, and you will move on to a dialog which explains to you that your information has been placed into a new Word document, which is ready to print.

If you press the escape key, close the dialog, or choose the "Cancel" button, you will be left in MS Word, but you will not have any information you may have entered in your document.  You should not print this document, and if you try to edit it directly with a screen reader, you will find that it's very difficult to determine what is actually on the screen.  Even a sighted person will have difficulty as some of the labels are oriented vertically.  You should close this document without saving it at this point.

	++The Fields of the Data Entry Screen++:

The fields are organized in 2 panes, one for each set of labels.  A set consists of a disk label, and 2 spine labels (one for the front spine and one for the side spine).  As you tab through the fields, the status bar of the screen will indicate to you additional information about the current field, including which disk label number (one or two) you're currently editing.  Some screen readers may automatically read this to you, and others may require you to press a key to hear this information.

You begin positioned in the "Title" field.  This, along with the "Company", "Vol #", and "Date" fields are for data which is printed on the disk label itself.  The data has no text appearing beside it on the label, so while the fields are named "Company", "Date", and "Vol #", they are essentially only suggestions as to what data you may want to place in them.  You can enter anything at all, or nothing.

The next two fields are the spine labels.  By default the information you enter into the "Title" field is copied into these two fields, but you may change this or remove it.  The spine labels are designed to be easily read, so they print large text which is well spaced.  Therefore, they may only hold approximately thirty characters.

The next control is a radio button which is used to select your barcode preference.  You may have no barcode (the default), generate a new (random) barcode, or copy a barcode number from another disk.

The barcode is printed on the disk and on the side spine label, and is designed to allow you to identify the disk and/or the jewel case with a talking barcode reader.  The same barcode is printed on the disk and on the side spine label.

If you choose the "New" barcode option, your talking barcode reader will not recognize the barcode value, and you will need to identify it to the barcode reader following the manufacturer's instructions.

If you wish to copy a barcode from another disk, and you select this option, an additional editbox will be the next control you encounter.  This editbox allows you to enter the barcode number that is to be used to generate the barcode on the labels.  You should be able to obtain this from your talking barcode reader.  It should be a series of numeric digits, approximately twelve digits in length.

After you have entered this information for the second disk, you will then encounter the "OK" and "Cancel" buttons.  Choosing either of these will allow
you to terminate the data entry screen.  The "OK" button will copy your information into the new label document, and will present you with a dialog informing you that this has taken place.

The "Cancel" button will not copy your information, but will still leave you positioned in the Word document.  You should not save or print this document if you chose "Cancel".

If you chose "ok", and you have closed the dialog informing you that your information has been copied, you are now ready to print the labels.


	**Printing the Labels**:

You should be familiar enough with MS Word to print a document in order to complete this step.  You will need to choose the "File" menu, and then the "Print" choice.  You will then see the standard Word printing dialog.  After making any needed changes, you will click the "OK" button to start the printing process.  

As with any document in  MS Word which requires special paper, you need to take steps to insure that your document isn't printed on the  standard paper usually loaded in the printer.  This CD Labels template has the MS Word paper source set to "manual feed, tray 1".  This means that the printer won't just start printing your labels on the standard paper pre-loaded in the printer.  

What exactly your printer will do however varies from one model to the next.  Usually it pauses, displaying some message for you to manually load the appropriate paper stock into the special loading slot or tray, and then you will have to press some button for it to continue.  Many home printers don't have a special manual feed tray, so you will need to unload the standard paper stock, and place one sheet of labels in it's place, before pressing the "Continue" button.  You will need to reload the standard paper when done.

If you intend to print multiple sheets of labels at one time, you may want to change the paper source setting for the labels document before starting the printing dialog, so that you don't have to press the "Continue" button for each sheet.  To do this choose the "File" menu, and then choose the "Page Setup" choice.  This will take you into a tabbed dialog, and you should choose the "Paper" tab.  In there, you will find two list boxes specifying the first page, and subsequent pages, paper tray source.  You would then change these from their current setting of "Manual Feed, Tray 1" to be "Automatic" and click the "OK" button.


	**Saving and Reloading Labels**:

If you produce many copies of the same disk, you may want to produce many copies of the same label, without entering the same information repeatedly.  In order to do this, just save the labels document after the data entry process.  At any time later, you can reload it by double-clicking it (or pressing enter) from a Windows Explorer window, or by entering MS Word and choosing the "File" menu, and the "Open" choice.

After Word loads the labels document, it will transfer the information from the document into the data entry screen, and leave you positioned in the data entry screen so that you can make any desired changes.  From this point it's the same process as it would be for a newly created sheet of labels.

One note: if you had selected the "New Barcode" option, the labels will print with all the textual information being the same as the previous time, however, the barcode value would be a new random number.  In order to also preserve the barcode as the same value as the previous sheet of labels, it will be changed on the data entry screen to the "Copy" barcode option, and the value of the barcode will be displayed in the associated editbox which then becomes available.  If you do want a new random barcode to be generated for this sheet of labels, you will need to change the barcode option radio button to be the "New" barcode choice for each label set.



